Special events require plenty of planning and coordination to ensure the party goes off without a hitch. As companies that host these types of business and celebratory events are aware, it is no easy task. However, by protecting your events business with an Ann Arbor Special Event Liability Program and following these guidelines, your party is sure to be a success.
Plan & Coordinate
These are the foundations for planning an event. Event recommends the following:
- Create a diverse team with strict schedules and agendas.
- Understand client’s expectations and identify target audience.
- Prepare budget and evaluate costs.
- Prepare a formal invitation to create awareness.
- Set a deadline for each task.
- Collaborate consistently to ensure the timeline remains intact.
During this stage, plans need to become realities. Ensure that the budget is approved and the venue, date, and speakers/performers are secured. Further, advertise the event of social media to drive more engagement and update it throughout the event. If travel accommodations need to be made, complete them weeks in advance and seek out any miscellaneous permits, approvals, etc.
Stay on Top of the Event
Everything is set and ready to go so you can relax, right? Actually, the critical hours 24-48 hours before the event should be used wisely. Guests lists should be updated, transportation arrangements verified, guest’s accessories should be placed at their tables, decorations confirmed, and the time schedule of the event reviewed and secured.
The Day of the Event
Arrive a few hours before the event is scheduled to start to manage any last minute concerns. Make sure everything is working properly to avoid any technical difficulties and double-check the food, flowers, and beverages are well-stocked.
With the help of these tips, your expert coordinators are sure to throw a successful celebration. At Thayer-Innes Agency and Freeman Bunting Agency, we understand the risks that your business faces in its day-to-day operations. Our comprehensive coverages provide the necessary protections such as liquor liability, event cancellation, workers’ compensation, and more. For more information about how we can work for you, contact us today at (855) 395-6316.